Executive and Personal Assistant to Founder
The Marsha P Johnson Institute
Part Time Position

Who We Are

The ​Marsha P. Johnson Institute (MPJI)​ protects and defends the human rights of ​BLACK transgender people. We do this by organizing, advocating, creating an intentional community to heal, developing transformative leadership, and promoting our collective power. We intend to reclaim ​Marsha P. Johnson ​and our relationship as ​BLACK ​trans people to her life and legacy. It is in our reclaiming of Marsha that we give ourselves permission to reclaim autonomy to our minds, to our bodies, and to our futures. We were founded both as a response to the murders of ​BLACK trans women and women of color and how that is connected to our exclusion from social justice issues, namely racial, gender, and reproductive justice, as well as gun violence.

We invite members to learn about who Marsha P. Johnson was while exploring themselves as well. MPJI seeks to eradicate systemic, community, and physical violence that silences our community from actualizing freedom, joy, and safety.

We were created to elevate, support, and nourish the voices of Black trans people. Our community is made up of BLACK trans people and those committed to undoing white supremacy in all its forms. Our space is intended for the sole purpose of bettering the BLACK trans community across the diaspora.

We believe that Black people are the future. We are committed to this organization always being led by the most radical BLACK trans people whose imaginations exist beyond the confines of the state. We invite all qualified BLACK trans people to apply to be a part of our passionate staff.

Position Summary

The Executive Assistant must be able to interact with staff and stakeholders at all levels, showing resourcefulness, flexibility, and a high level of professionalism. The position will involve a wide range of assignments and will require analytical ability and organizational skills. While the Executive Assistant position will span many types of assignments, some of which can’t be anticipated in advance, most of the work will fall into three categories: research and briefings, project management support, and scheduling.

Essential Duties and Responsibilities:

  • Manages the founder’s calendar.

  • Screens incoming calls and correspondence and responds independently when possible.

  • Arranges detailed plans and itineraries.

  • Prepare the founder’s expense reports.

  • Work with others to prepare briefing materials for speaking engagements.

  • Work with other departments/teams to conduct research and help the founder be prepared for external and internal meetings.

  • The Executive Assistant will also provide support and assist with managing meetings and correspondence with the Board of Directors.

  • Be responsible for administrative tasks in and out of the office.

  • Travel with the Executive Director may be required, therefore CDC COVID protocol will apply.

  • Other duties as assigned

Qualifications:

  •  Bachelor’s degree preferred.

  • 1-3 years of experience supporting senior leadership

  • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy

  • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint).

  • Strong organizational and analytical skills.

  • Ability to take initiative, set priorities, efficiently and effectively organize work and manage multiple tasks simultaneously

  • Experience collaborating and gathering information from multiple sources to create materials, compose analytical briefs, and draft communications

  • Excellent written and oral communication skills

  • Self-starter with strong interpersonal skills

  • Ability to thrive in and contribute to a fast-paced environment

  • Flexibility and adaptability

  • Tact and diplomacy

All MPJI staff should be:

  • Personable with a good sense of humor

  • Must be passionate about and able to relate to under-represented individuals in the LGBTQIA+ community.

  • Solution-oriented with the ability to counterbalance problems with creative solutions.

  • Energetic and committed to working in an entrepreneurial environment with the ability to prioritize responsibilities while delivering timely and accurate work products.

ADA SPECIFICATIONS

  • The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • While performing the duties of this job, the individual is regularly required to sit and talk or hear. The individual is occasionally required to stand or walk; use hands to handle, or feel; stoop, kneel, crouch, or crawl; and reach with hands and arms. The individual must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

  • The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

The Marsha P Johnson Institute is an equal opportunity employer, we value and seek a diverse workforce.

Interested applicants should send cover letter, resume and salary requirements to hr@marshap.org.

Commitment to Disability, Diversity, Equity, & Inclusion: The Marsha P Johnson Institute is an equal opportunity employer, we value and seek a diverse workforce.

© Copyright 2019 Marsha P. Johnson Institute. All rights reserved. The Marsha P. Johnson Institute is a fiscally sponsored project of Social Good Fund, a California nonprofit corporation and registered 501(c)(3) organization, Tax ID (EIN) 46-1323531.

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